Frequently Asked Questions

1. Can more than one student from a single department receive a grant?
Yes. But no more than three students from a single department may receive awards for Conference and Research Grants in a single academic year. Check your eligibility on the Eligibility page. 

2. How much funding may be requested from the GSC?
Conference Grants cover up to $750 of accountable expenses, but no more than is requested in the original application.
Summer Research Grants are $1000.

3. What are accountable expenses?

Transportation (by the most economical means available), lodging (excluding food), registration fees, and expenses related presenting a paper (photocopying, etc.) are all accountable. Restaurant bills, and costs related to personal advancement, such as copying and distribution of resumes, are not accountable expenses.

Any research expense which is related to a degree requirement is an allowable expense for Summer Research Grant applicants. This includes language training which is unavailable at Harvard but which is critical to the student's research. For research grants, two types of expenses explicitly not covered by the GSC are human subject compensation (e.g., for psychology experiments or ethnographic data collection) and laboratory equipment (e.g., consumables like test tubes).

4. Can conference funds be received in advance of attending the conference?
Yes. If a student is awarded a conference grant in advance of their conference, they may submit proof of conference registration to the GSC Treasurer (TreasurerHarvardGSC@gmail.com) to receive their funding.
Funds for Summer Research Grants will be available at the end of the Spring semester.

5. Can a student apply for reimbursement after attending a conference?
Yes. A student may apply retroactively but the application must be received by the GSC no more than six weeks after the date of the beginning of the conference. For conference held over the summer period, students who attend a conference after July 1 may apply retroactively for the Fall Conference Grant round.
The GSC strongly encourages applicants to plan ahead and to try to secure funding in advance of their conferences.

*** Note that the GSC does not accept retroactive Summer Research Grant applications.

6. Who chooses the grant winners?
The selection committee is co-chaired by the GSC Vice President (VPHarvardGSC@gmail.com) and Secretary (SecretaryHarvardGSC@gmail.com) and its membership is generally comprised of two GSAS deans, one faculty member, and one Council member at large. The members of the committee may vary from round to round.

7. When will I hear about decisions?

The GSC Conference and Research Grant Selection Committee meets within 2-3 weeks of the application deadline to award grants.

8. I am a Master's student. How can I apply?

GSC Conference Grants will now include conferences, events, and courses that work to improve academic and professional development for Masters Students. Fundable activities include unpaid internships (preferably NGOs), conferences (presenting or attending), networking events, workshops or special courses (not offered at Harvard or MIT).

9. I am a traveling scholar, can I apply?

Yes, the GSC often receives applications from traveling scholars. However, we require all applicants to pay the GSC fee regardless of whether they are awarded a grant. When submitting your application, you must indicate your willingness to pay the GSC fee.

If you have further questions please contact the Vice President (VPHarvardGSC@gmail.com) and Secretary (SecretaryHarvardGSC@gmail.com).